Tollway board places and approves multiple IT, facilities and engineering contracts on March agenda

Committee recommendations and board votes on March 19 placed and approved multiple procurement items for the March board agenda.

Technology & Operations recommended placing an order under a state contract with Matrix Systems Group Inc. for SAP SuccessFactors licenses, services and support (IT order 261222). Mike Shaney, the CIO, said the negotiated amount is not to exceed $18,462,013.82 for a three‑year term and that Matrix is a registered BEP vendor; the committee voted to place the item on the full board agenda.

Facilities & Fleet Operations recommended awards for three items: a one‑time purchase of 15 trailer‑mounted attenuators from Energy Absorption Systems (recommendation not to exceed $507,788.10), a two‑year contract with Smart Innovations LLC for quarterly forklift inspections and repair (not to exceed $206,968) and a two‑year renewal with Reliable Fire Equipment LLC for fire alarm inspection and repair at 39 locations (not to exceed $498,733.33). The committee consolidated the three items for placement on the full board agenda; at the board meeting Director Mehta recused on facilities item 1 and the board approved the items with a recorded roll call for item 1 showing 6 yays, 0 nays and 1 recusal.

Engineering committees recommended ten items including bridge rehabilitation contracts on I‑88 (awards of about $10.94M and $11.99M to low bidders), a systemwide lighting contract (~$9.72M), several construction management and professional service agreements (multi‑million dollar not‑to‑exceed amounts), supplements for corridor management services on major corridors and the recommended fiber maintenance and management contract to Adesta LLC (initial five‑year amount not to exceed $55,427,984.81). The engineering committee moved to consolidate and place items 1–10 on the full board agenda; the board took roll call votes on certain items where recusals were recorded and approved the consolidated items for placement and subsequent approval.

Where roll‑call tallies were recorded, the transcript shows the following: Facilities & Fleet Operations item 1 (board roll call) approved with 6 yays, 0 nays, 1 recusal. Engineering item votes included recorded yes votes with recusals noted on items where Director Mehta had earlier indicated recusal. Most committee placements and consolidated motions were passed by voice vote at the committee level before board placement.

All items were forwarded to the board with committee recommendations; the board approved placements and actions on March 19 according to the committee recommendations. Contract execution remains subject to standard post‑award compliance and final procurement steps.