District to shorten and revise surveys; results to be available to buildings before summer

Lynn, the district presenter, outlined planned revisions to three district surveys — student, staff and caregiver — aimed at shortening the instruments and aligning questions to curricular priorities and professional learning needs.

Lynn said the district’s long-term partner supports earlier survey versions, and the most recent major revision was completed post‑COVID. She said many questions were removed to reduce redundancy and that most items will be optional to encourage participation while preserving anonymity for staff.

"Watch your inboxes in the next 4 weeks," Lynn said, describing a planned administration window in late April to early May so buildings can receive results by mid to late May and use them in staff planning before summer.

Lynn also described reporting protocols: site-level reports will be provided to individual buildings, which will use a structured data protocol for internal action planning, while districtwide results will inform recruitment and the district improvement plan. Staff said that the district can provide subgroup breakdowns and Tableau dashboards to building leaders and data strategists on request.

Committee members asked whether the survey content decisions are made at building or district level; Lynn said content decisions are made at both levels and that buildings receive site-level reports for internal action planning. The committee asked staff to consider how best to present highlights to the full board and to partner with communications on community-facing summaries.

The committee did not vote on the surveys; Lynn said staff will confirm dates with the superintendent and return with any requested data.