Officials debate drug‑testing language, member screening and personnel record sharing

During the March 16 workshop, Michigan City staff and police leadership discussed drug and alcohol screening language, random member testing, and how test and screening records should be shared with personnel and payroll.

Personnel representative (first referenced SEG 118) urged that personnel files and screening results be shared with HR so city administrators can respond to benefits inquiries. Personnel said that missing records had recently caused difficulty when responding to unemployment or benefits claims: “I just ask that you share that information with personnel as well.”

Board members and presenters debated whether the member‑screening phrasing should use 'may' or 'shall' for ordered tests. Agency official argued that in random or cause situations a member must comply: “So because policy 108 is the one that dictates that... a member shall submit to a drug or alcohol screening.” Moderator and others sought consistent cross-references to city policy for clarity.

Staff also recommended changing wording in a subsection about property damage by striking the adjective 'substantial' so the rule would trigger screening for any property damage incident. Moderator suggested the change: “Just strike the word substantial.”

Presenters and personnel agreed to revise the wording so the member screening section aligns verbatim with city policy 108, and to return with updated language for the board’s review. The meeting did not include a vote on policy adoption.