Sheridan staff outline FY26 budget revision using surpluses and reserves
December 22, 2025 | Sheridan, Sheridan County, Wyoming
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City staff walked the council through the proposed FY26 budget revision #1, outlining the reconciliation process for FY25 and how surplus and one‑time revenues would be allocated to capital and operating needs.
City Administrator Stuart McCray reviewed the statutory timeline for public notice and voting, and Treasurer Darla Hawkins explained the reconciliation process, saying the city remained within budget for FY25 and that certain previously collected revenues were now available for expenditure. Hawkins cited a large insurance claim receipt and other one‑time receipts as contributing to a higher available cash position and said the city currently sat above the required cash reserve threshold.
Hawkins reviewed the "1‑to‑end" list of capital requests and explained staff removed about $507,000 of items that were no longer required, leaving approximately $723,600 of items below the red line that staff proposes to consider for funding. She listed several items to be moved to capital projects funds, noted adjustments to enterprise funds, and described a proposed budget tool purchase intended to streamline annual budget preparation.
Staff said some enterprise funds showed excess revenue while sewer had additional expenses. Hawkins said some contingency and project reclassifications would be made and that staff would present necessary amendments for council approval on the statutorily required schedule.
Council members asked clarifying questions about debt service excesses, SID loan repayments, and whether the city was earning interest greater than debt service in some accounts. Staff explained the nature of special revenue and capital fund rollovers and confirmed they would provide supporting documentation.
Next steps: staff will publish the revision on the required schedule, conduct a second printing and public hearing as required by statute, and bring the budget revision for council vote on the scheduled date (staff indicated a vote expected in early January).
City Administrator Stuart McCray reviewed the statutory timeline for public notice and voting, and Treasurer Darla Hawkins explained the reconciliation process, saying the city remained within budget for FY25 and that certain previously collected revenues were now available for expenditure. Hawkins cited a large insurance claim receipt and other one‑time receipts as contributing to a higher available cash position and said the city currently sat above the required cash reserve threshold.
Hawkins reviewed the "1‑to‑end" list of capital requests and explained staff removed about $507,000 of items that were no longer required, leaving approximately $723,600 of items below the red line that staff proposes to consider for funding. She listed several items to be moved to capital projects funds, noted adjustments to enterprise funds, and described a proposed budget tool purchase intended to streamline annual budget preparation.
Staff said some enterprise funds showed excess revenue while sewer had additional expenses. Hawkins said some contingency and project reclassifications would be made and that staff would present necessary amendments for council approval on the statutorily required schedule.
Council members asked clarifying questions about debt service excesses, SID loan repayments, and whether the city was earning interest greater than debt service in some accounts. Staff explained the nature of special revenue and capital fund rollovers and confirmed they would provide supporting documentation.
Next steps: staff will publish the revision on the required schedule, conduct a second printing and public hearing as required by statute, and bring the budget revision for council vote on the scheduled date (staff indicated a vote expected in early January).
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