Hancock County supervisors approve Signed Mail Services contract for HF-718 taxpayer notifications

The Hancock County Board of Supervisors approved a contract with Signed Mail Services, LLC on Jan. 12, 2024, in Garner to provide taxpayer notification statement processing tied to an item identified in the minutes as “HF-718 Taxpayer Notification Statement Processing.”

Supervisor Florence “Sis” Greiman moved to approve the Statement of Work; Supervisor Gary Rayhons seconded the motion. The minutes record the vote as Ayes: Greiman, Rayhons; Nays: None; Absent: Jerry J. Tlach. The motion is recorded as carried.

The minutes identify the procurement item by the label HF-718 but do not include details in the record about the contract amount, contract term, or the statutory or programmatic specifics of HF-718. The minutes also record earlier that Supervisor Tlach joined the meeting via videoconference at 10:00 a.m.; however, the roll shown with the recorded vote lists Tlach as absent for this vote. The minutes do not explain that discrepancy.

The attestation lines at the end of the minutes show Michelle K. Eisenman, Auditor, and Gary Rayhons, Chair, as signatories. The board’s next listed meeting date is Jan. 15, 2024.

Notes: The county minutes name the vendor and label the matter “HF-718 Taxpayer Notification Statement Processing” but provide no financial or implementation details in the published minutes.