County board approves emergency audit appropriation and contracts for external audits and software service renewals

On March 17 the Madison County Board approved several Finance and Government Operations Committee items to address audit needs, vendor services and operating invoices.

The board adopted an immediate emergency appropriation adding $43,750 to the County Board — Administration budget in the General Fund to pay for transitional audits associated with staff changes. The board also authorized engaging Scheffel Boyle of Edwardsville for outside auditing services for five county offices at a contract amount not to exceed $43,750.

Separately, the board approved a $69,670 contract with Fidlar Technologies for a one-year Avid life-cycle service renewal covering February 2021–January 2022 for the Recorder’s Office; the resolution specified the contract be paid from Recorder Office Automation funds.

The board further authorized payment of a quarterly Illinois Department of Employment Security invoice for $36,066.87 (10/01/2020–12/31/2020). All items were recommended by committee and adopted by recorded vote with no nays recorded.

The motions direct county leadership to execute the contracts and apply funds from the identified budget lines. The county indicated these steps were necessary to comply with statutory audit requirements and to maintain essential software and fiscal operations.