Santa Fe County approves $7.12 million in midyear budget adjustments; finance team outlines ERP modernization plan
March 11, 2026 | Santa Fe County, New Mexico
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Santa Fe County commissioners approved a $7,118,782 midyear budget adjustment on March 10 to correct omissions, rebudget prior approvals not included in the fiscal 2026 budget and address a series of one‑time needs.
Finance Director Yvonne presented the midyear package, explaining roughly $5.6 million represented items previously approved by the board but not included in the fiscal 2026 budget; an additional $1,000,000 was tied to water‑fund resources. The board discussed the largest line items, including about $2.5 million for public safety network and camera upgrades, and rolled‑forward purchase orders related to prior vehicle purchases for the sheriff's department.
Finance staff acknowledged the underlying driver: a fragmented budgeting workflow split between Central Square (official accounting system) and ClearGov (budgeting software). Deputy County Manager Bernardino described progress on selecting an integrated ERP solution — county negotiators are in best‑and‑final offer discussions with two firms and expect a board recommendation in late April that would phase implementation to eliminate manual reconciliations and reduce the risk of missed approvals.
Commissioners asked for clearer breakdowns of large items (vehicle outfitting and radio/wireless work) and requested ongoing reporting to ensure funds are aligned to multi‑year projects. The board unanimously approved the adjustment and adopted the resolution.
What happens next: Finance will bring back an ERP procurement recommendation in late April; staff will provide additional detail on large line items and runway for smoothing next year's budget.
Finance Director Yvonne presented the midyear package, explaining roughly $5.6 million represented items previously approved by the board but not included in the fiscal 2026 budget; an additional $1,000,000 was tied to water‑fund resources. The board discussed the largest line items, including about $2.5 million for public safety network and camera upgrades, and rolled‑forward purchase orders related to prior vehicle purchases for the sheriff's department.
Finance staff acknowledged the underlying driver: a fragmented budgeting workflow split between Central Square (official accounting system) and ClearGov (budgeting software). Deputy County Manager Bernardino described progress on selecting an integrated ERP solution — county negotiators are in best‑and‑final offer discussions with two firms and expect a board recommendation in late April that would phase implementation to eliminate manual reconciliations and reduce the risk of missed approvals.
Commissioners asked for clearer breakdowns of large items (vehicle outfitting and radio/wireless work) and requested ongoing reporting to ensure funds are aligned to multi‑year projects. The board unanimously approved the adjustment and adopted the resolution.
What happens next: Finance will bring back an ERP procurement recommendation in late April; staff will provide additional detail on large line items and runway for smoothing next year's budget.
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