Commission approves five-year MDOT maintenance contract for M‑3

The Mount Clemens City Commission voted to approve a resolution renewing a five-year State trunk line maintenance contract with the Michigan Department of Transportation covering routine maintenance of M‑3 within the city limits.

The resolution, moved by a commissioner and supported during the meeting, authorizes the mayor and city clerk to sign and enter the agreement (MDOT number 2019-0736) for the period beginning October 2019 and ending Sept. 30, 2024. City staff said the contract covers routine services such as lawn mowing, snow removal and sweeping; the city will track labor and bill MDOT quarterly for reimbursable work.

Commissioners questioned whether the agreement requires the city to front costs and then request reimbursement, and whether work beyond routine maintenance (for example, pavement milling or seam repairs) would be covered. City staff replied that a designated contract administrator would coordinate with MDOT, provide projected budgets, and request amendments when work falls outside the routine scope.

The motion passed on a roll-call vote; all named commissioners recorded in the minutes voted in favor.

The contract gives Mount Clemens a mechanism to provide routine trunk‑line services while seeking reimbursements from MDOT. Commissioners asked staff to follow up on processes for handling overages and to forward the executed resolution and a certificate of the employees association contract to MDOT as required.

Next steps: the signed resolution will be provided to MDOT to finalize the contract renewal. Any nonroutine pavement repairs remain the responsibility of MDOT unless the agencies formally amend the agreement.