Sports Authority briefed on intent to award RFQ35761; protest filed by competing bidder
March 22, 2024 | Sports Authority Meetings, Nashville, Davidson County, Tennessee
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The Sports Authority was briefed on an intent to award for RFQ35761, the solicitation for a construction representative for the stadium campus.
Staff told the board that the evaluation committee recommended the Cummings Group and the metro purchasing agent issued a notice of intent to award on March 8. On March 18, within the 10‑day protest window, the Capital Project Solutions/GHP team filed a formal protest of that notice, staff said.
Chief Procurement Officer Michelle Lane told the board the procurement regulations provide an administrative remedy for offerors who believe they were aggrieved. She said the purchasing agent will identify the specific points of protest, contact the protesting party to clarify their concerns, and may hold a public protest hearing in which the aggrieved party can present its arguments and other parties can respond. Lane said the agency will then issue a written determination resolving the protest.
"Typically, what will happen is that there is a public, formal protest hearing in which all parties are invited," Lane said, describing the hearing as an informational process the purchasing agent uses to make a decision about whether procurement actions complied with law and the solicitation.
Lane also told the board she has already begun contact with the protesting party to clarify points of protest and expects additional discussions in the coming days. She noted that future procurement actions will be overseen by the new chief procurement officer, Dennis Roland, whom she introduced to the board.
What happens next: the purchasing agent will work to resolve the protest, which may include a public hearing; a formal written determination will follow. The board received the update but did not take a formal vote on the RFQ or the protest during the meeting.
The authority did not provide a specific timeline for the final determination beyond the immediate outreach to the protesting vendor and the standard administrative steps.
Staff told the board that the evaluation committee recommended the Cummings Group and the metro purchasing agent issued a notice of intent to award on March 8. On March 18, within the 10‑day protest window, the Capital Project Solutions/GHP team filed a formal protest of that notice, staff said.
Chief Procurement Officer Michelle Lane told the board the procurement regulations provide an administrative remedy for offerors who believe they were aggrieved. She said the purchasing agent will identify the specific points of protest, contact the protesting party to clarify their concerns, and may hold a public protest hearing in which the aggrieved party can present its arguments and other parties can respond. Lane said the agency will then issue a written determination resolving the protest.
"Typically, what will happen is that there is a public, formal protest hearing in which all parties are invited," Lane said, describing the hearing as an informational process the purchasing agent uses to make a decision about whether procurement actions complied with law and the solicitation.
Lane also told the board she has already begun contact with the protesting party to clarify points of protest and expects additional discussions in the coming days. She noted that future procurement actions will be overseen by the new chief procurement officer, Dennis Roland, whom she introduced to the board.
What happens next: the purchasing agent will work to resolve the protest, which may include a public hearing; a formal written determination will follow. The board received the update but did not take a formal vote on the RFQ or the protest during the meeting.
The authority did not provide a specific timeline for the final determination beyond the immediate outreach to the protesting vendor and the standard administrative steps.
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