Board told resource-center contract cannot be created until enterprise fund receives surcharge remittances; first payment estimated near $200,000

Board staff on March 4 told the 9-1-1 Services Enterprise that the state controller’s fiscal rules require money to be present in the enterprise cash fund before the controller will create an executed contract for the resource center.

Daryl, a staff member assisting the enterprise, said collections remitted by the surcharge-collector (RocaLobe) are expected to land in the enterprise fund in early March and he estimated the first remittance at about $200,000, though collections may be lower initially while carrier compliance ramps up. Daryl said the controller would prefer the resource center be paid under a reimbursement-style grant model—submitting invoices monthly for expenses up to the approved amount—rather than receiving a single lump sum.

Daryl told the board that if the full $250,000 the board authorized is not yet available the state could split the award into two contracts (for immediate partial funding and a later add-on). He advised staff to tell the controller the board is not opposed in principle to a reimbursement approach while noting the board still must review and approve the contract language. The board also discussed internal tracking. Daryl said surcharge administrator Jolene Cena will track enterprise balances and can provide a report at each meeting.

Board members asked when the resource center could begin billing. Daryl said contracting and final drafting will require some back-and-forth but that invoicing could begin as soon as a contract is executed and the fund is available; for an initial monthly reimbursement the first month could be a partial month. Matt and other members confirmed the board expects a report on balances at the next board meeting and that staff will circulate any draft contract language for review before execution.

Next steps: staff will continue contract discussions with the controller and the resource center, circulate draft contract language to the board for review, and monitor the incoming surcharge remittances ahead of a contract execution once funds are available.