Osage County reviews payroll systems and approves $373,753.75 payroll amid W‑2 delays

County finance staff and an external consultant briefed the Osage County Commission on March 3 about ongoing payroll and accounting work, including configuration fixes needed in CAPERs reporting that temporarily affected state‑tax withholding calculations and a delay in receiving W‑2s from ADP. The consultant said the ADP case had been assigned and the typical timeline quoted by ADP was six to eight weeks. "If I don't hear from the specific rep assigned to us, I'll call back to the general support number," the consultant said. "Once they talk to us, they'll generate the W‑2s... that will be high priority."

The consultant described work to correct deduction codes and to set up quarterly HSA employer contributions and said the county had a small number of payroll corrections to address (six employees with minor adjustments, and one CAPERs item approximated at $400). Commissioners asked for an expected timeline and regular updates.

After reviewing preliminary and final payroll reports, commissioners approved payroll for pay date 02/27/2026 in the amount of $373,753.75 by voice vote. The commission also approved payment of selected bill batches totaling $628,667.46. Commissioners and staff spent significant time reconciling employer liabilities and ensuring reports showed employer contributions separately from employee deductions before signing the payroll reports.