Library commission adopts updated meeting-room fees, adds projector charge and tighter cancellation rules

The Pleasanton Library Commission voted March 5 to approve updates to the department's master fee schedule that add a $75 projector rental fee, standardize sound-system charges and specify cancellation penalties for facility rentals.

Leah, a city staff member presenting the item, said the projector fee was intended to cover replacement and wear-and-tear costs for aging equipment and to align library fees with other city facilities. "That equipment is expensive to replace and refresh," Leah said, explaining the $75 projector charge and a separate fee for PA/sound-system use.

During questions, staff confirmed there is a $200 security deposit to cover damage to equipment, and explained the cancellation policy: 50% of the rental fee is charged for cancellations 10 to 30 days before an event; cancellations within 10 days are charged 100% of the rental fee. Commissioners also asked whether a $5 processing fee for lost or damaged materials covers vendor processing costs; staff said the fee reflects vendor charges (currently Ingram) and covers processing such as barcode, RFID tag and spine label costs.

A motion to adopt the updated fee schedule passed on roll call: Commissioner Chen Aye; Emerson Aye; Joshi Aye; Kimsey Aye; Sabatini Aye; Chair Stroud Aye.

The changes are housekeeping items for the department's master fee schedule and will be forwarded to the City Council as part of a broader department-wide fee packet, with final council action anticipated during the spring budget cycle.