Manassas Park board approves $1.3 million, five-year custodial contract with HES Facilities
May 20, 2024 | MANASSAS PARK CITY PBLC SCHS, School Districts, Virginia
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The Manassas Park City Schools board voted to approve a five-year custodial contract with HES Facilities totaling $1,300,000 and set to begin July 1 if the agreement is executed. Administrators said the contract preserves 24 custodial FTEs, adds a custodial director and two light-duty maintenance technicians—bringing the total to 27 FTEs—and gives the division the ability to terminate the contract if services do not meet expectations.
During a presentation, administrators described the route to the contract: the division considered multiple providers, then identified a cooperative contract run through the EQualus group that the district can "ride" without issuing a new RFP. "HES has come in and visited with our current custodial staff," an administrator explained, and the vendor has offered to hire existing ABM employees at principals' discretion.
Officials said the division will bring more preventive and routine maintenance work in-house—adding an HVAC FTE, a facility maintenance lead technician, and a maintenance technician—and will issue RFPs for specialized preventive maintenance such as chillers, cooling towers and generators. The presentation said some preventive functions will remain outsourced because the district does not expect to perform all of that work in-house.
Board members asked about specific services, including the contractor's snow-removal commitments and the division's plan for routine maintenance. The facilities director said light-maintenance technicians will handle tasks such as light-bulb and filter changes and minor tile repairs, while the district will contract out heavy equipment preventive maintenance.
A motion to approve the contract was made and seconded; board members recorded "yes" in a roll-call vote and the motion passed. The administrators noted the contract can be terminated if HES does not meet performance expectations and that funds for added in-house positions will come from contract savings, the current approved budget and anticipated state support under the new budget agreement.
The board directed staff to finalize the contract and return any required documentation; services are expected to start July 1 if signed.
During a presentation, administrators described the route to the contract: the division considered multiple providers, then identified a cooperative contract run through the EQualus group that the district can "ride" without issuing a new RFP. "HES has come in and visited with our current custodial staff," an administrator explained, and the vendor has offered to hire existing ABM employees at principals' discretion.
Officials said the division will bring more preventive and routine maintenance work in-house—adding an HVAC FTE, a facility maintenance lead technician, and a maintenance technician—and will issue RFPs for specialized preventive maintenance such as chillers, cooling towers and generators. The presentation said some preventive functions will remain outsourced because the district does not expect to perform all of that work in-house.
Board members asked about specific services, including the contractor's snow-removal commitments and the division's plan for routine maintenance. The facilities director said light-maintenance technicians will handle tasks such as light-bulb and filter changes and minor tile repairs, while the district will contract out heavy equipment preventive maintenance.
A motion to approve the contract was made and seconded; board members recorded "yes" in a roll-call vote and the motion passed. The administrators noted the contract can be terminated if HES does not meet performance expectations and that funds for added in-house positions will come from contract savings, the current approved budget and anticipated state support under the new budget agreement.
The board directed staff to finalize the contract and return any required documentation; services are expected to start July 1 if signed.
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