Board hears detailed maintenance and SBA-funded repair updates; elevator, HVAC and solar timelines set

Maintenance and facilities updates dominated a large portion of the meeting as staff briefed the board on weather-related leaks, emergency roof repairs, contract scopes and funding options.

Josh (maintenance and transportation) told the board the department processed 85 work orders for the month, with many reactive repairs after recent ice and storms. Hype Roofing completed most roof repairs; one small remaining leak at Moorefield Elementary was under follow-up.

The board discussed bids tied to SBA funding. Josh cited an SBA total of $345,330 and walked through reductions (including a $128,899 subtraction referenced in the discussion) to arrive at available balances for contractor proposals. Board members and staff debated scope items that could void vendor warranties if work fell outside specified bullets; staff said a third-party inspector could be used but vendors typically handle final checks. Josh said a vendor named Kiefer would visit the site to mark up floors and return with a detailed cost estimate.

Facility concerns included a single-toilet restroom that currently serves both boys and girls at one school; members flagged safety and privacy risks and asked staff to provide cost estimates for creating a separate enclosed restroom or reconfiguring plumbing and doors. The superintendent and staff clarified that the specific funding source discussed (flooring/access funds) could not be reallocated to restroom reconfiguration, but they would provide estimates.

Other infrastructure items: East Hardy High School's elevator was repaired Feb. 12 after a hydraulic seal failure and is back in service; Warfield Elementary HVAC units have been ordered, with work slated for May 2026 when school is out; solar panel design drawings were about 90% complete and expected to be delivered March 26; water meter replacements were pending delivery and, when installed, are expected to reduce utility charges.

Ending: Board requested updated vendor costings and third-party estimates where appropriate before work proceeds; staff will return with detailed numbers and timelines.