Board approves $20 youth facility fee and $500 fundraiser daily charge to offset custodial costs

Trustees approved two new fee measures aimed at covering custodial and maintenance costs tied to youth and fundraising events hosted on district facilities.

The first measure establishes a $20-per‑athlete, per‑sport annual facility fee for non‑Wilmot youth programs that regularly use district facilities (examples cited include Junior Panthers football and wrestling). Administrators said roughly 350 youth athletes participate in the affected programs and estimated the fee would generate approximately $7,000 per year to help offset overtime and maintenance costs.

Board members raised concerns about cumulative costs for families with multiple participants and whether a family cap should be set. Administrators and community representatives warned a district‑level cap would be difficult to track because youth clubs and booster groups register independently; some booster and club leaders said they already include caps or discounts at registration.

The board also adopted a fundraiser facility use charge for district groups that host fundraisers on campus: $250 for up to four hours and $500 for a full day. Administrators said large tournaments can generate $5,000–$6,000 in gross receipts for clubs and that the district’s fee is intended to cover a modest share of custodial costs rather than to be a revenue source.

Both fee measures were moved and approved; the transcript records approval votes (“Aye”) but does not list full roll‑call tallies.