Bartlesville school board approves $10.25M guaranteed maximum price for Ranch Heights expansion
May 11, 2024 | BARTLESVILLE, School Districts, Oklahoma
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The Bartlesville Public Schools board approved a $10,249,420 guaranteed maximum price (GMP) for the Ranch Heights addition and remodel, voting unanimously to advance the project.
Board members approved the GMP after staff presented the bid amounts and explained the budget includes roughly $400,000 in contingency to cover the combined risks of constructing a new addition while renovating the existing building. A staff member said the higher contingency reflects that “this is the new addition and the remodel” done at the same time, which presents different risks than new construction alone.
The presenter for the construction team outlined the schedule, saying: “Turnover for the new addition will be April 10,” and that site work would begin over the summer with slab-on-grade targeted during the first month of the fall semester. The presenter added that interior renovation of the existing building would start after the spring 2025 semester and aim for turnover around July 31, 2025.
Staff compared Ranch Heights to previous district projects, noting cost escalations on earlier builds. One staff member cited prior overages—about 44% on the Ag building and roughly 48% on the Wayside project—saying those figures resulted largely from difficult site work and terrain. The staff member also confirmed plans to preserve the walking track adjacent to the Ranch Heights site: “The walking track is gonna stay intact.”
Board members and staff clarified scope items: the Ranch Heights project includes an elevator that Wayside did not, and cafeteria equipment was bid as an alternate and is not included in this GMP; furniture and finishing work are planned separately. The contractor said interior equipment and some alternates may be added later as standalone projects, depending on funding.
Motion and votes at the meeting: a committee member moved to approve the $10,249,420 GMP for the Ranch Heights construction project; the motion passed with unanimous 'aye' votes from members present.
Votes at a glance: The board also approved routine purchase orders for Bartlesville Public Schools (action topic B) and lease-purchase purchase orders (action topic C). Staff clarified that the lease-purchase items are an accounting mechanism covering several projects, including components of the Ranch Heights expansion.
The approvals authorize staff and the district to proceed with contracts and related purchase orders; next steps are contract execution with the selected contractor and mobilization according to the schedule the contractor presented.
Board members approved the GMP after staff presented the bid amounts and explained the budget includes roughly $400,000 in contingency to cover the combined risks of constructing a new addition while renovating the existing building. A staff member said the higher contingency reflects that “this is the new addition and the remodel” done at the same time, which presents different risks than new construction alone.
The presenter for the construction team outlined the schedule, saying: “Turnover for the new addition will be April 10,” and that site work would begin over the summer with slab-on-grade targeted during the first month of the fall semester. The presenter added that interior renovation of the existing building would start after the spring 2025 semester and aim for turnover around July 31, 2025.
Staff compared Ranch Heights to previous district projects, noting cost escalations on earlier builds. One staff member cited prior overages—about 44% on the Ag building and roughly 48% on the Wayside project—saying those figures resulted largely from difficult site work and terrain. The staff member also confirmed plans to preserve the walking track adjacent to the Ranch Heights site: “The walking track is gonna stay intact.”
Board members and staff clarified scope items: the Ranch Heights project includes an elevator that Wayside did not, and cafeteria equipment was bid as an alternate and is not included in this GMP; furniture and finishing work are planned separately. The contractor said interior equipment and some alternates may be added later as standalone projects, depending on funding.
Motion and votes at the meeting: a committee member moved to approve the $10,249,420 GMP for the Ranch Heights construction project; the motion passed with unanimous 'aye' votes from members present.
Votes at a glance: The board also approved routine purchase orders for Bartlesville Public Schools (action topic B) and lease-purchase purchase orders (action topic C). Staff clarified that the lease-purchase items are an accounting mechanism covering several projects, including components of the Ranch Heights expansion.
The approvals authorize staff and the district to proceed with contracts and related purchase orders; next steps are contract execution with the selected contractor and mobilization according to the schedule the contractor presented.
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