Committee approves invoices and several change orders; finance report shows project nearing closeout

The Town of Farmington committee approved the monthly invoice package and several change orders after a brief presentation and voice vote.

Speaker 2 said the finance subcommittee had reviewed the invoice package ahead of the meeting and recommended approval. Speaker 4 read the invoice register and change-order list into the record, including: IES, $1,758.92 (billing through Dec. 31); IMTL, $1,100; Connegan Services, $8,451.52; and a KBE payment application totaling $136,589.96. Change orders included additional data drops ($3,709.20), power/data adjustments ($8,043.20), countertop modifications for the tax clerk area ($4,730), added ports and countertops ($2,062.50), tack board/chalkboard trim ($803), ITS monitoring system installation ($2,768.70), and a water meter repair ($1,379.60).

In the financial report Speaker 3 stated that KBE’s latest payout is "94% expended," Silver Petrucelli is "99% expended," and the commissioning agent work is at "18% of build." Speaker 3 said the owner's contingency is at about 83% expended, with a contingency balance of $29,908.60 and an inclusive forecasted liability of $92,512; staff said they expect some credits to return to contingency as closeout progresses.

Speaker 5 asked where any surplus would go if the project finishes under budget. Speaker 3 said the project was bonded in the full amount and that staff would check with the finance director about whether all bonds had been issued; Speaker 3 added, "I don't think it would go back into the general fund because it was a separate project authorization." The invoice and change-order package was moved and seconded and passed by voice vote.