HVACI committee approves bond reconciliations, buys three rooftop Trane RTUs and awards Sonitrol contract

Speaker 1 moved and the committee approved several procurement and reconciliation actions at the HVACI acute building committee’s Feb. 13 meeting, including purchase of three rooftop heating, ventilation and air-conditioning units and a Sonitrol contract.

The committee approved ATP 056 for Fairfield Woods ($4,160) and ATP 051 for North Stratfield (presented in the packet as $1,168), and ATP 028 for Osborne Hill ($354). Speaker 1 moved to approve ATP 056 “for Fairfield Woods, coming from contingency in the amount of $4,160,” and the motion passed with recorded aye votes.

Why it matters: these approvals finalize small bond reconciliations and free procurement steps to complete punch-list and closeout work at Phase 1 schools. Speaker 6 said the ATP packet contains three additional bond-reconciliation addenda and that a second round of reconciliations may follow as subcontracts are settled.

The committee also approved pay applications and invoices from Gilbane. Speaker 5 moved to accept Gilbane’s Paul Olsen invoice #006 dated 01/31/2026 for $78,981.15; that motion passed. Speaker 5 also moved to accept Gilbane invoice 22 dated 01/31/2026 for $413,198.18; that motion passed unanimously.

Rooftop units: After technical discussion about electrical exclusions, curb adapters and wiring allowances, the committee voted to purchase three Trane high-efficiency rooftop units (two 4-ton and one 5-ton) per the Air Plus quote. Speaker 1 said, “So make a motion to approve $88,300 on an ATP to purchase 3 rooftop Trane high efficiency units, 2 4 ton, 1 5 ton as reflected in the quote from Air Plus.” Speaker 4 seconded and the motion passed unanimously.

During the RTU discussion, Speaker 8 noted the performance trade-off: “It’s about 22% more efficient for the, the higher efficiency ones,” a figure the committee said supported considering the higher-efficiency option despite higher upfront cost. The committee agreed to encumber a provisional electrical allowance in case wiring or breaker changes are required.

Sonitrol contract: The committee approved a contract with Sonitrol for $372,150.34 to provide the agreed scope of work, with funds shown as encumbered against existing contingency. Speaker 1 moved to approve the contract; the transcript shows the motion passed. Committee members raised questions about whether the proposal language explicitly includes removal and replacement of ceiling tiles or would trigger change orders for unforeseen obstacles; Speaker 5 noted the proposal’s paragraph that assumes “normal installation conditions” and warns additional labor charges if unforeseen conditions arise.

What’s next: District staff will confirm lead times for the RTUs, have electricians verify breaker sizes and wiring needs, and finalize encumbrances so procurement can proceed. The committee set its next meeting for Feb. 27.