Court tables bills and schedules special call after finding bills were off the accounting ledger; treasurer to enter lists

Members raised concerns that a portion of the county's bills had been maintained off the official accounting ledger in spreadsheets, which can produce mismatched line items and late payments. A finance‑area speaker warned that holding bills "off book" can lead to inaccurate appropriations; Treasurer Mary and staff were asked to enter the bills into the accounting system so the treasurer can verify funds.

Because the finance officer could not enter all bills into the system during the meeting, the court voted to table the full bills list until a special call meeting set for Friday at 08:15 to approve the bill list generated from the county system. The judge and members discussed an urgent $100,000 payment to the sheriff's office that needed to be handled before payroll; members agreed to process certain mandatory payments while tabling the rest.

Members emphasized returning to the system‑generated lists to prevent future problems. One member noted a workers' comp invoice for about $99,800 had been found and that timing of payment mattered for payroll and vendor obligations. The court directed staff to follow KRS requirements, supply the treasurer with system reports, and bring the finalized bills list to the special meeting for a formal vote.