Shelton administration plans major records digitization, reaffirms NeoGov use for hiring
February 11, 2026 | Shelton, Mason County, Washington
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City of Shelton administrators on Feb. 10 outlined a 2026 work plan that places records digitization and streamlined onboarding near the top of their priorities.
The clerk’s office and administration proposed a project to digitize the city’s long-standing address files and building-permit records held behind the customer-service counter. The presentation said staff will evaluate which physical records must be retained under law, which can be disposed of and which should be preserved for historical reasons; the goal is to make retained records searchable and reduce office storage burdens.
City staff noted a prior grant application to fully scan the archive was unsuccessful and said they will continue to seek funding while also moving forward without waiting for outside money. “Those most likely best practices to digitize those, either, dispose of the documents we can dispose of,” an administration speaker said during the discussion.
On human resources, administration confirmed the city is committed to NeoGov for recruiting and onboarding. HR described using NeoGov’s Insight and onboarding modules to let new hires complete tax and payroll forms before their first day, shifting in-person time to engagement and orientation tasks. Staff said a fuller NeoGov rollout, including additional modules, could reduce onboarding processing time and administrative burden.
Council members asked whether the city planned to replace NeoGov with a more user-friendly product. HR responded that NeoGov is an industry-standard platform used by many municipalities and that adding work on NeoGov could realize time savings; staff also said they would evaluate options if they find a demonstrably better fit.
The administration also signaled interest in a renewed Citizens Academy or ‘‘City government 101’’ series to boost public participation and understanding. The work plan asks staff to expand volunteer recognition and outreach at local events.
Next steps identified by staff include preparing a project scope for records digitization, re-submitting grant applications as appropriate and reporting back to council with budget and timeline estimates.
The clerk’s office and administration proposed a project to digitize the city’s long-standing address files and building-permit records held behind the customer-service counter. The presentation said staff will evaluate which physical records must be retained under law, which can be disposed of and which should be preserved for historical reasons; the goal is to make retained records searchable and reduce office storage burdens.
City staff noted a prior grant application to fully scan the archive was unsuccessful and said they will continue to seek funding while also moving forward without waiting for outside money. “Those most likely best practices to digitize those, either, dispose of the documents we can dispose of,” an administration speaker said during the discussion.
On human resources, administration confirmed the city is committed to NeoGov for recruiting and onboarding. HR described using NeoGov’s Insight and onboarding modules to let new hires complete tax and payroll forms before their first day, shifting in-person time to engagement and orientation tasks. Staff said a fuller NeoGov rollout, including additional modules, could reduce onboarding processing time and administrative burden.
Council members asked whether the city planned to replace NeoGov with a more user-friendly product. HR responded that NeoGov is an industry-standard platform used by many municipalities and that adding work on NeoGov could realize time savings; staff also said they would evaluate options if they find a demonstrably better fit.
The administration also signaled interest in a renewed Citizens Academy or ‘‘City government 101’’ series to boost public participation and understanding. The work plan asks staff to expand volunteer recognition and outreach at local events.
Next steps identified by staff include preparing a project scope for records digitization, re-submitting grant applications as appropriate and reporting back to council with budget and timeline estimates.
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