Cross Plains committee hears EMS-cost formula, TID and purchasing updates; approves minutes

The Finance, Advisory and Enhancement Committee of the Village of Cross Plains used much of its Jan. 6 meeting to review operational and budget items, hear updates on emergency medical services (EMS) negotiations and TID status, clarify purchase invoices and program revenue splits, approve meeting minutes, and adjourn.

Unidentified Speaker 1 reported the village had been notified it received a grant for amenities at the new village hall but cautioned staff not to spend until the required approval letters and committee sign-offs are complete. He also provided an update on EMS regional negotiations and said most changes appear agreed but raised two material concerns: a proposed cost-allocation formula that would include 'equalized value' and draft language that could make the agreement effectively open-ended unless a member left the district. He said the committee will meet again on the 11th to review numbers and contract language.

On operational invoices and program revenues, staff explained parks and recreation tracks program profitability and noted the yoga instructor, Jen Phelps, receives a negotiated bonus equal to 20 percent of program profit in addition to per-class pay. Members questioned purchases of furniture and light poles and sought clearer purchasing direction for items that may move to the new village hall.

The committee reviewed the Tax Increment District (TID) cash position and options for early payoff. Staff said estimated year-end balances could permit accelerated payoff of some debts or retaining funds invested to earn higher interest and provide potential TIF incentives; members discussed the trade-offs and statutory requirements for closing a TID and distributing proceeds to overlapping taxing jurisdictions.

The motion to approve the minutes of the Jan. 6, 2026 meeting was made, seconded and approved by voice vote. Later, a motion to adjourn was made and approved.

Next step: staff will follow up on EMS formula numbers, the grant letter for the village hall, outstanding invoice clarifications, and the proposed policy text and spreadsheet for allocating investment income.