Cedar Fort committee approves $7,400 Chronicle mapping contract to publish cemetery web map

The Cedar Fort Cemetery Committee approved a vendor agreement to produce a public web map of the town cemetery, voting by voice to accept the vendor's updated bid, which committee members discussed as $7,400 for a multi‑year package.

The committee's chair reported that the committee has spent about $12,200 to date on mapping and related services from Sentry and other providers, against an approved annual budget of $21,000, leaving roughly $9,800 available. The chair said the remaining balance can cover the Chronicle fee and asked members whether they were comfortable committing the funds; members voted in favor.

The draft materials read to the committee described the vendor's production process and post‑delivery editing workflow: printing a large map for on‑site verification, walking the cemetery to confirm names and dates, numbering and documenting corrections, and submitting corrections to the vendor for a final web version. The vendor text included: "Attached is the draft for Cedar Fort" and listed step‑by‑step instructions for map verification and submission. The chair said the committee would receive remote training on Chronicle's editing portal once the vendor populates the web map.

Committee members noted the proposal includes public view access (view‑only for residents) and a QR code feature that will allow users to locate a grave from a mobile phone. The chair said the vendor's price structure appears in the draft in multiple places — an annual subscription line and a separate five‑year total — and that the committee approved the $7,400 option discussed at the meeting. The motion was approved by voice vote; a formal tally of individual yes/no votes was not recorded in the meeting transcript.

Next steps recorded by the committee: the chair will sign the vendor agreement, coordinate with Benton and Sexton Harry Draper to provide headstone photos and corrections, and arrange Chronicle training for committee members.