Board accepts treasurer's report; members warned of revolving fund cap and overtime pressure

Unidentified Speaker 5 (role not specified) presented the treasurer's report, detailing monthly and year-to-date spending and account balances. "At the moment, in January, we spent $21,309.22," Speaker 5 said, adding that year-to-date spending was "$119,009.32" and leaving a balance of "$92,004.53." He also reported gift-fund and state-grant balances and noted upcoming purchase orders and anticipated contracts that could affect totals.

During discussion, Unidentified Speaker 2 warned the revolving fund is approaching its policy cap. "We have an $80,000 cap on revolving funds ... we're at 44,000 plus the 18 of POs, which brings us to the $62,000 mark halfway through the year," Speaker 2 said, and added that staff may need to ask the city council to raise the cap or provide a supplemental appropriation.

Speaker 2 also highlighted overtime pressures tied to evening programs and on-call expenses that have reduced reserves. He said the department has used on-call standby appropriations to cover some needs but that the overtime budget may need increasing or programs may need scaling back.

Speaker 2 moved to accept the treasurer's report; the motion was seconded and approved by voice vote. No roll-call tallies were recorded in the transcript. The board subsequently set the next meeting for March 2 at 2:00 p.m. and adjourned.