Morgan County approves EMR software agreement after negotiating higher liability cap

The Morgan County Board of Commissioners approved a software services agreement for the jail’s electronic medical-records system at the same special meeting that approved a new medical provider contract.

County counsel told the board she had negotiated limitation-of-liability language with the EMR vendor that previously capped liability at the equivalent of six months of fees. The negotiated language now ties the vendor’s cap to 24 months of fees. Counsel and commissioners discussed the financial implication: if the EMR service costs roughly $10,000–$11,000 per year, a 24-month cap could equate to roughly $20,000–$22,000 in total liability.

Commissioners also asked about records-retention policy. A county representative said inmate medical records for adults are destroyed seven years after the provision of health-related services, excluding FEMA grants.

An unidentified commissioner moved to accept the software service agreement as presented; a second was recorded and the motion passed with recorded 'ayes.' A participant noted both motions discussed at the meeting had been seconded and called for the votes to be taken.

The EMR vendor is referenced in the transcript as Cadmus (also transcribed with variant spellings); CCC’s representative told the board CCC has worked with that EMR vendor in other jails. The board did not provide additional public details about contract duration, vendor contact information, or transition steps at the meeting.

Next steps include finalizing signatures and coordinating transition with the sheriff’s office and CCC where applicable.