Commission discusses website vendor proposal and employee-assistance program renewal; staff to return with clarified costs

Commissioners reviewed two administrative proposals: a website vendor to migrate and upgrade the county's website and a proposed renewal of the employee assistance program (EAP).

Speaker 1 described a website vendor proposal that included a $5,500 initial setup and training fee and a $3,700 annual maintenance fee, with references and sample sites shown. Commissioners asked for additional quotes, clarified that the migration includes a 90-day training period, and requested confirmation of pages, features and references before final approval.

On employee benefits, Speaker 5 reviewed utilization statistics and reported a payroll/payroll-count discrepancy that affected cost estimates. The EAP vendor package cited an initial setup cost (about $5,500) and a yearly fee ($3,700). Commissioners discussed utilization, eligibility (employees, spouses and families), and how to resolve discrepancies in the employee count (one report showed 138 employees, another 265). Speaker 5 said staff would firm up totals and revise the service agreement, including correcting signature lines so the commission chair can sign once numbers are finalized.

Commissioners expressed support for pursuing both items pending clarified cost and scope information; no binding procurement decision was recorded in the transcript excerpt.