Commission approves $4.02M GMP for Old Fire Station No.1 renovation; consent items include SRF loan amortization and aviation fuel agreements
January 27, 2026 | Winter Haven City, Polk County, Florida
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The Winter Haven City Commission on Jan. 26 approved a guaranteed maximum price (GMP) amendment and several consent-agenda procurement and financing actions tied to public infrastructure and airport operations.
Staff asked the commission to approve a GMP amendment to the Everett Whitehead & Son Inc. design-build contract for renovation of Old Fire Station No.1. The construction-phase GMP is $4,021,235; combined design and construction total is $4,377,165. Staff said construction is anticipated to begin within 60 days and take approximately eight to nine months. The commission approved the amendment on a voice vote.
On the consent agenda, staff summarized four items that were approved as a group: authorization to negotiate a construction engineering and inspection services contract for the East Winter Haven Managed Aquifer Recharge well (RFQ 26-13) with Jones, Edmonds and Associates; approval of Florida Department of Environmental Protection (FDEP) State Revolving Fund loan amendment No.4 establishing an amortization schedule for a final loan amount of $20,874,567 (including $409,305 in fees) with biannual payments beginning May 15, 2026 in annual total $1,043,728.36; travel authorization for Commissioner Birdsong to represent the Central Florida Regional Planning Council; and authorization to award aviation fuel supply agreements for Winter Haven Regional Airport (RFP 26-05) naming Ascent Aviation Group as primary supplier and Associate Energy Group LLC as secondary supplier, with a one-year initial term and four one-year renewals and a $50,000 business development payment from Ascent.
Staff noted that the RFQ 26-13 solicitation received one submittal and that the professional services committee set a minimum average score of 70 and ranked Jones, Edmonds and Associates with an average of 86.2. For the FDEP SRF amendment, staff explained the amendment reduced the original award amount and set a payment schedule; the first scheduled payment is $521,864.18 on May 15, 2026. The consent agenda items were approved together by voice vote.
City staff said the renovation of Old Fire Station No.1 will create new building-division administrative offices and training space and that construction funds are available in the city’s construction fund.
Staff asked the commission to approve a GMP amendment to the Everett Whitehead & Son Inc. design-build contract for renovation of Old Fire Station No.1. The construction-phase GMP is $4,021,235; combined design and construction total is $4,377,165. Staff said construction is anticipated to begin within 60 days and take approximately eight to nine months. The commission approved the amendment on a voice vote.
On the consent agenda, staff summarized four items that were approved as a group: authorization to negotiate a construction engineering and inspection services contract for the East Winter Haven Managed Aquifer Recharge well (RFQ 26-13) with Jones, Edmonds and Associates; approval of Florida Department of Environmental Protection (FDEP) State Revolving Fund loan amendment No.4 establishing an amortization schedule for a final loan amount of $20,874,567 (including $409,305 in fees) with biannual payments beginning May 15, 2026 in annual total $1,043,728.36; travel authorization for Commissioner Birdsong to represent the Central Florida Regional Planning Council; and authorization to award aviation fuel supply agreements for Winter Haven Regional Airport (RFP 26-05) naming Ascent Aviation Group as primary supplier and Associate Energy Group LLC as secondary supplier, with a one-year initial term and four one-year renewals and a $50,000 business development payment from Ascent.
Staff noted that the RFQ 26-13 solicitation received one submittal and that the professional services committee set a minimum average score of 70 and ranked Jones, Edmonds and Associates with an average of 86.2. For the FDEP SRF amendment, staff explained the amendment reduced the original award amount and set a payment schedule; the first scheduled payment is $521,864.18 on May 15, 2026. The consent agenda items were approved together by voice vote.
City staff said the renovation of Old Fire Station No.1 will create new building-division administrative offices and training space and that construction funds are available in the city’s construction fund.
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