City staff report progress on Workday rollout but flag data-entry issues affecting payroll records

City staff briefed the Personnel and Hiring Committee on the status of the Workday payroll implementation, saying the system launched in mid‑November and is now operating but still requires manual corrections to a limited set of employee records.

Kimberly Esquire, speaking for the comptroller’s office, said the city’s FY25–26 staffing numbers changed during recent reviews: "en el presupuesto 25 26, hubieron 17, perdón, 114 ... ahora hay 211." She said transfers and internal moves are expected to reduce that total over time and invited personnel staff to answer questions.

Maleca Phillips, general manager of the personnel department, described efforts to process internal transfer requests and to build a technical solution to compute seniority going forward. "Estamos aceptando solicitudes... hemos visto un plan de éxitos, pero tenemos mucho trabajo que hacer aún," she said, adding that the department is working with other divisions to fill vacancies and reduce errors.

IT staff described a recurring issue where legacy data from a system referred to as 'Colans' has not consistently flowed into Workday. "Creo que hay alrededor de 25 que tenemos que meter al sistema," a staff member said, referring to individual exception cases that still require manual entry. Staff framed that as a small percentage (an estimated 2–5%) of records but emphasized the importance of fixing each affected employee’s pay and history.

Committee members and staff recommended routing the resource request and an analysis to the CEO for review. One member said the CEO had recommended funding approximately half of the requested roles; the committee asked for a fuller analysis of fiscal impacts and staffing needs before additional approvals.

The committee did not take formal action on the Workday requests at this meeting; staff said they will continue monitoring exceptions, meet with vendor and HR partners, and report back with updated counts and recommended resourcing.