Hubbardston Council on Aging accepts treasurer's report, notes town accounting delays

Director Claudia Provencal presented the Council on Aging's treasurer's report at the Jan. 6 meeting and read account balances. She reported the center's supplies account held $2,254.01; the services account $1,274.63; the gift account $6,979.62; the formula/grant account $9,339.67; and the art (GFA) grant account $1,843.93. The board accepted the report.

Claudia told the board the town has hired temporary staff and is "working on the town's books and records," but is not yet able to provide reconciliations: "the town is in no position at this point in time to provide any information yet." She said the center's own records appear "98 to 99% accurate" and that the board will sit down with town staff to compare numbers once reconciliations are complete.

Members also raised a resident concern about tax-billing timing after a homeowner said they received a new tax bill during a kitchen renovation, were charged interest and a doubled amount, and learned of that only with the new statement. Board members discussed the likely timing of fourth-quarter bills (October/November) and encouraged clearer notices where feasible.

Procedural actions recorded in the minutes: a motion to accept the Dec. 17 minutes was moved and seconded and passed unanimously; the treasurer's report was presented and accepted (motion text and seconder not specified in the transcript). The meeting adjourned at 4:42 p.m.; the next meeting is scheduled for Feb. 18, 2026, at 4:00 p.m.

What happens next: Board members said they will meet with town accounting staff when reconciliations are available and will follow up on the resident tax-billing concern through town channels.