Coleman City Council approves annexation and a slate of contracts and resolutions

The Coleman City Council, meeting Jan. 12, approved an annexation ordinance and adopted a series of resolutions to update the city’s contracts and operations.

In its key formal action, the council took a second reading and approved ordinance 20-26-17 to annex property on County Road 1466 (zoned M-1 Manufacturing and AG Agricultural). A motion to approve was made and seconded and the roll-call vote recorded unanimous “aye” votes from President Pro Tem David Moss, Council President Kim Hall, Council Member Jason Willoughby, Council Member Paul Schaffer and Council Member Chuck Schock; the mayor declared the motion carried.

The council also adopted multiple resolutions by motion and voice vote:
- Resolution 26-55 to declare surplus inventory and assets; surplus items will be posted to govdeals for public bidding.
- Resolution 26-56 to enter a contract with DocuSign for advanced e-signature and document services to support internal signing and the city’s agenda-submission workflow.
- Resolution 26-57 recognizing and effectuating transition within the economic development office (noting Dale Greer’s transition and Jamie Trautman’s increased responsibilities).
- Resolution 2026-58 to enter a contract with QT Petroleum On Demand LLC for fuel management software, data hosting and technical support for the airport’s self-serve pumps.

Council members also approved a five-year encroachment permit related to CSX and authorized an engineering services contract that lists firms the city may call on for work (the contract is not a guarantee of fees).

The council’s consent and new-business items were carried by recorded roll call (for the annexation) or by voice vote where noted. The mayor and council closed business and scheduled the next meeting for Jan. 26, 2026, at 7 p.m.

Votes at a glance
- Ordinance 20-26-17 (annexation of County Road 1466): approved; roll-call vote recorded unanimous ayes.
- Res. 26-55 (surplus inventory): adopted by voice vote.
- Res. 26-56 (DocuSign): adopted by voice vote.
- Res. 26-57 (economic development transition): adopted by vote.
- Res. 2026-58 (QT Petroleum fuel-management contract): adopted by voice vote.
- CSX five-year encroachment permit: approved by voice vote.
- Engineering services contract: approved by voice vote.

The council adjourned after announcements about upcoming board openings and the Jan. 26 public hearing schedule.