Titusville CRA approves $440,825 task order with AECOM for Broad Street design

The City of Titusville Community Redevelopment Agency voted unanimously on Jan. 13 to recommend the City Council approve continuing consulting contract CO23Q006, task order 9 with AECOM for $440,825 to produce design services for the Broad Street streetscape project. Vice Chairman Cole moved approval and Member Stoeckle seconded; the vote was recorded as yes by Member Acre, Member Moscoso, Chairman Connors, Vice Chair Cole, Member Mutter and Member Stoeckle.

The executive director opened the item and said staff is recommending the CRA forward the task order and a related budget amendment to the next regular City Council meeting. "We have a relatively light agenda this evening… the recommended action is to recommend to city council to approve the continuing consulting contract CO23Q006, task order 9 with AECOM in the amount of $440,825," the executive director said during the presentation.

CRA development planner Sue Williams told the board the approval covers design only — project administration, site data collection and analysis, concept design and visioning, stakeholder engagement and design development at the 30% and 60% stages. She said the anticipated design schedule is approximately 38 weeks. Williams also identified an optional wayfinding and signage design task priced separately at $25,001.30 and listed proposed funding reassignments from CRA accounts; the transcript includes inconsistent figures for one account, which staff should clarify in subsequent reports.

Board members asked how the city controls change orders and vendor selection. Kevin Cook, who explained procurement procedures, described the Continuing Consulting/Negotiation Agreement (CCNA) approach the city uses to pre‑qualify a pool of consultants, negotiate hourly rates, and issue task orders. "We procure continuing consultant services through the CCNA process… we issue an RFP and a broad scope," Cook said, noting unit pricing, line‑item bids and administrative reviews are used to flag anomalous bids and limit opportunities to underbid for later change orders.

Vice Chairman Cole and other members emphasized that design work typically produces fewer change orders than construction, and that designers can be held accountable for design errors. The motion approved by the CRA authorizes the city manager to execute the task order and approve the associated budget amendment at the next regular City Council meeting.

Next steps: the CRA will forward the recommendation and budget amendment to the City Council for final action; staff said any change orders above the city manager's administrative threshold would return to the board for approval.