Scottsburg approves vehicle transfers, ongoing contracts and holds final Hagerman payments until punch-list is finished

The Scottsburg Board of Public Works and Safety on Dec. 30 approved multiple administrative actions including transfers of vehicles between departments, a monthly contract for website services and a contract amendment and pay applications for a construction project.

Board members approved asset transfers moving vehicles between the parks, stormwater and water departments and approved transferring a Chevy to the mayor’s office. Tom Lewis moved to approve the transfers and the motion carried.

The board approved continuing a website and mobile services contract with DesignFX at $500 per month. “This has been ongoing since I came into office,” the meeting chair said when presenting the contract.

The board also approved an amendment to the Hagerman contract to reduce the outstanding balance by $28,954.02 and approved pay applications 5 and 6 on the condition the city hold final payment until the contractor completes a short punch list and the city signs off on final closeout. Meeting discussion noted a small set of closeout items remained; the board voted to withhold final checks until those items are completed and documented.

The transcript records an implausible, garbled original contract value in the oral presentation; the recorded large numeric string appears to be a transcription error. The recorded, reliable figure is the amendment amount being reduced ($28,954.02). The board asked city staff to confirm the final contract total in writing as part of the closeout process.

The board directed staff to withhold final payment until the punch-list items are completed and the project is formally accepted for accounting closeout.