Petaluma board reviews $234M Measure AA/Z implementation plan, prioritizes roofing, HVAC, solar and a district performing‑arts center

Consultants working with Petaluma City Schools presented a first‑pass implementation plan for Measure AA and Measure Z on the board agenda, showing a program budget of roughly $233.9 million when interest and contingencies are included. The plan breaks work into district‑wide initiatives (single‑point entry, technology upgrades, furniture), critical infrastructure (roofing, HVAC, solar), and site projects (VAPA/TK buildings, gym additions, play‑structure and track upgrades) and proposes a district performing arts center at Casa Grande to serve multiple campuses.

Van Pelt consultants and the district’s project director explained why the program uses contingency amounts at several levels — design contingency and construction change‑order contingency — and emphasized a conservative budgeting approach: “We design to the budget. We don’t budget to the design,” a presenter said, noting the market volatility and multi‑year construction timeline. Staff also stressed the district will only start projects for which it has cash on hand and will not count potential state grants in initial cash‑flow assumptions.

Trustees asked detailed questions about packaging work across sites to achieve design reuse (for example, reusing a gym design at two high schools), sequencing of solar and HVAC to align with federal incentives and potential state matching, and coordination with county infrastructure projects (e.g., Penngrove drop‑off/traffic). The board heard that climate/energy assessments will shortly inform final sequencing and that smaller visible 'wins' (landscaping, paving improvements) can help the public see progress while larger roof/HVAC projects proceed.

Consultants said the plan is a living document and will return to the board for annual updates and for adjustments as projects are bid and actual costs are known. Trustees asked staff to pursue community communications — including a suggested letter to local media — to demonstrate tax‑payer savings tied to successful refunding of prior bonds and to outline early wins for the community.