Timing and rostering worries: USBE staff outline data cleanup, vendor fail‑safes and test reporting timelines

USBE staff and district representatives reviewed operational items affecting test administration, rostering and reporting before the end of the assessment window. Staff urged districts to complete data cleanup and rostering tasks ahead of vendor deadlines and outlined the forthcoming changes to rostering business rules tied to ALO for reading.

A district representative described a recent incident in which a vendor upload resulted in widespread roster removal that prevented testing; the representative requested vendors implement a fail‑safe to revert to the previous day’s working file when anomalies occur. USBE staff agreed to raise the issue with vendors and to pursue solutions through routine vendor meetings.

On Dynamic Learning Maps (DLM), staff reported roughly 88% of required testlets delivered but noted nearly 200 students lacked a required first contact survey; they clarified that a student who completes at least one testlet per subject is considered a participant and will receive a score report, though reports based on minimal testlets are less reliable. Staff explained the special‑circumstance code workflow (teacher must roster student, complete first contact survey, then enter participation codes in test management and save using the specific save icon).

Reporting timelines: DLM score reports are expected to be available in August (typically around Aug. 1), VITA/AMS corrected reports will post on June 11, RISE data‑validation activities conclude June 12, and the Pearson family portal for parent ISRs opens June 4 (familyportal.pearson.com/utah). USBE staff said they will provide additional guidance and support for districts that need vendor assistance to resolve duplicates or special cases.