Scheduling crunch, custodial costs and community rentals dominate facilities discussion

The board discussed facility‑use pressures as athletics and outside groups compete for field‑house, gym and turf time.

Athletics staff (speaker 6) said priorities place in‑season teams first, out‑of‑season teams second, middle‑school requests next and outside community groups last. He described time slots (3:30–5:30, 5:30–7:30, 7:30–9:30) and said typical scheduling accommodates many teams but that limited‑contact windows and events are increasing external demand.

The board examined the ML schedules and Event Link workflow; athletics staff explained that event link synchronizes to ML schedules but that the approval chain (coach -> athletics scheduler -> Govert -> Jason) can delay confirmations, which complicates outside groups' efforts to advertise sessions months in advance.

Custodial costs—particularly weekend and holiday overtime—were discussed as a barrier to affordable community rentals. Athletics staff proposed recruiting and training regular outside users as part‑time, district‑paid custodians to reduce hourly costs; the business office cautioned this would create employer responsibilities such as workers' compensation and training requirements.

Board members supported exploring options to keep community access feasible while protecting staff workload and school security; administration will return with proposals on supervision, scheduling windows and pricing/policy options for outside groups.