White House Library Board approves long-range plan, tech plan and two-year officer terms; Carter named vice chair
July 24, 2023 | White House, Coffee County, Tennessee
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The White House Library Board approved a package of planning and governance items at its regular meeting, voting to adopt an updated long-range plan, approve the annual technology plan and amend bylaws to give officers two-year terms.
Trustees moved to approve the updated long-range plan after the executive committee recommended removing completed items and adding new priorities such as educational kits for adults, museum passes and a marketing plan. “Is there a motion to approve the updated long-range plan?” a trustee asked; the motion was moved, seconded and carried by voice vote.
The board also reviewed and approved the technology plan, which updated counts of computers and tablets, prioritized purchases of ebooks and audiobooks, and identified potential purchases including a movie streaming service and coding software for youth. A trustee offered a motion to approve the technology plan and it passed by voice vote.
Trustees discussed and then approved a bylaws change to make the terms for chair, vice chair and secretary two years long to provide continuity for officers who meet infrequently. The board debated staggering and transition details before approving the amendment by voice vote.
In new-business elections, trustees appointed Carter as vice chair and confirmed committee assignments for finance, marketing and policy. The marketing committee reported on the Phantom Fair (fanfare) debrief: closing College Street improved traffic flow and organizers recommended earlier booking of tents and clearer vendor application language to avoid loopholes.
On operational matters, Library Director Elizabeth briefed trustees on TenShare interlibrary-loan service uncertainty after the vendor signaled contract termination; the state is seeking an interim provider and libraries may need to use postage if arrangements are not finalized, which could reduce monthly ILL volumes.
No financial cuts to the library budget were reported; the director said the second reading of the budget passed at the Board of Mayor and Aldermen and the library’s full budget remained intact.
The board adjourned after completing agenda business.
Trustees moved to approve the updated long-range plan after the executive committee recommended removing completed items and adding new priorities such as educational kits for adults, museum passes and a marketing plan. “Is there a motion to approve the updated long-range plan?” a trustee asked; the motion was moved, seconded and carried by voice vote.
The board also reviewed and approved the technology plan, which updated counts of computers and tablets, prioritized purchases of ebooks and audiobooks, and identified potential purchases including a movie streaming service and coding software for youth. A trustee offered a motion to approve the technology plan and it passed by voice vote.
Trustees discussed and then approved a bylaws change to make the terms for chair, vice chair and secretary two years long to provide continuity for officers who meet infrequently. The board debated staggering and transition details before approving the amendment by voice vote.
In new-business elections, trustees appointed Carter as vice chair and confirmed committee assignments for finance, marketing and policy. The marketing committee reported on the Phantom Fair (fanfare) debrief: closing College Street improved traffic flow and organizers recommended earlier booking of tents and clearer vendor application language to avoid loopholes.
On operational matters, Library Director Elizabeth briefed trustees on TenShare interlibrary-loan service uncertainty after the vendor signaled contract termination; the state is seeking an interim provider and libraries may need to use postage if arrangements are not finalized, which could reduce monthly ILL volumes.
No financial cuts to the library budget were reported; the director said the second reading of the budget passed at the Board of Mayor and Aldermen and the library’s full budget remained intact.
The board adjourned after completing agenda business.
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