East Penn board sends five policies for second reading after questions on records, homelessness definition and suicide-prevention language
January 08, 2024 | East Penn SD, School Districts, Pennsylvania
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The East Penn School District board moved five policies to second reading after administrators presented changes and board members asked for clarifications on several items, including student-record transfers, language describing homeless student circumstances and confidentiality in suicide-prevention procedures.
Administration opened the first reading and walked the board through revisions for five policies, including proposed language that aligns voting sections with school code. "There have been changes to specific actions and how many votes are needed, specific approvals," the administration said during the overview.
Board member Jankowski asked whether policy language should reference the most recent edition of Robert 's Rules of Order. "Robert's is now on the twelfth edition from 2020," he said; administration agreed to update the reference.
On new policy 216.1 (supplemental discipline records) board members questioned whether court-provided information should be routed to a building principal or through central administration and whether the policy s certified-copy requirement for transfers within the district was necessary. Administration said the policy largely reflects school-code practice and that staff would review the wording with PSBA (Pennsylvania School Boards Association).
The board also examined policy 0251 on students experiencing homelessness. Several members said the list of examples in the definition section which includes "motels, hotels, trailer parks, or camping grounds" might stigmatize families who live in mobile or modular homes. "It might be considered modular home instead of trailer," one board member suggested; Mr. Smith noted that the phrasing likely comes from the federal McKinney-Vento Act and administration said it would consult PSBA on possible adjustments.
Updates to policy 8.15 on acceptable use of district technology addressed data governance, security and breach-notification changes. Jankowski asked whether physical vandalism of hardware was covered elsewhere; administration said they would check whether the student code of conduct or another policy addresses hard-hardware vandalism.
On policy 8.19, suicide awareness, prevention and response, Doctor Whitney raised concerns about a passage that allows certain confidential student information to be revealed in limited circumstances and asked whether the suicide-prevention coordinator designation should be mandatory rather than permissive. Administration acknowledged the concern, said much language aligns with school code, and agreed to review the wording with PSBA for clarity.
After discussion and promises to review specific language with PSBA and legal sources where appropriate, the board moved all five policies to second reading at the next meeting.
Administration opened the first reading and walked the board through revisions for five policies, including proposed language that aligns voting sections with school code. "There have been changes to specific actions and how many votes are needed, specific approvals," the administration said during the overview.
Board member Jankowski asked whether policy language should reference the most recent edition of Robert 's Rules of Order. "Robert's is now on the twelfth edition from 2020," he said; administration agreed to update the reference.
On new policy 216.1 (supplemental discipline records) board members questioned whether court-provided information should be routed to a building principal or through central administration and whether the policy s certified-copy requirement for transfers within the district was necessary. Administration said the policy largely reflects school-code practice and that staff would review the wording with PSBA (Pennsylvania School Boards Association).
The board also examined policy 0251 on students experiencing homelessness. Several members said the list of examples in the definition section which includes "motels, hotels, trailer parks, or camping grounds" might stigmatize families who live in mobile or modular homes. "It might be considered modular home instead of trailer," one board member suggested; Mr. Smith noted that the phrasing likely comes from the federal McKinney-Vento Act and administration said it would consult PSBA on possible adjustments.
Updates to policy 8.15 on acceptable use of district technology addressed data governance, security and breach-notification changes. Jankowski asked whether physical vandalism of hardware was covered elsewhere; administration said they would check whether the student code of conduct or another policy addresses hard-hardware vandalism.
On policy 8.19, suicide awareness, prevention and response, Doctor Whitney raised concerns about a passage that allows certain confidential student information to be revealed in limited circumstances and asked whether the suicide-prevention coordinator designation should be mandatory rather than permissive. Administration acknowledged the concern, said much language aligns with school code, and agreed to review the wording with PSBA for clarity.
After discussion and promises to review specific language with PSBA and legal sources where appropriate, the board moved all five policies to second reading at the next meeting.
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