Enterprise proposes leased fleet program to lower vehicle age, council hears but takes no vote

City staff and an Enterprise Fleet Management representative presented options March 26 for changing the city’s fleet procurement and replacement approach.

Public Works staff reported the city maintains about 122 light and medium‑duty vehicles and roughly 60 heavy‑duty/specialty units. The current operating model buys vehicles with cash and runs them to failure; staff said the average fleet age is roughly 10 years with 44% of vehicles more than 10 years old and 20 vehicles over 20 years. That aging profile contributes to elevated maintenance and fuel costs and operational unpredictability.

Kayla Hendershot of Enterprise described a replacement and leasing program that would shorten replacement cycles to an average vehicle age of five years, provide more predictable annual budget obligations, and free up capital by selling older units. Enterprise’s model showed a hypothetical first‑year fleet budget of approximately $455,000 after leasing and resale actions and projected about $770,000 in freed equity in year one under the assumptions shown. Kayla said lease down payments are required for aftermarket upfits, and some specialty equipment (police upfits) can affect initial capital needs.

Council members explored the implications for specialty vehicles (garbage trucks, fire apparatus), in‑house mechanic workloads, and budget accounting for down payments versus cash purchases. City finance staff said leasing smooths budget cash‑flow and reduces the risk of one‑off large capital outlays, but that the city would not count the model’s savings as realized until contract terms and local financing choices are firm. Staff indicated they expect to return with a more developed plan and options for whether some maintenance functions remain in‑house or are part of a contracted service.

Council did not take formal action; members encouraged staff to continue analysis and to bring back a detailed fiscal and operational recommendation.