Committee pushes proposal deadline for campus assessment to Jan. 5; analysis now expected by July 2024

At a meeting of the Campus Reconfiguration Committee, a staff member reported that the deadline for price proposals for the campus facilities assessment has been moved to Jan. 5, and that completion of the analysis is expected to be delayed until July 2024.

The staff member (S2) said the change followed a vendor walk‑through on Nov. 30 that drew more than 20 attendees and prompted follow‑up questions. “We had a very successful walk through on November 30,” the staff member said, noting that vendors had asked for additional information and for any answers to be distributed to all walk‑through attendees. The staff member said the timeline extension was reviewed and approved by counsel: “I checked with Attorney Window to ensure that that was acceptable.”

The staff member also reminded the committee that, as stated in the request for proposals (RFP), only vendors who attended the Nov. 30 walk‑through are eligible to bid. The staff member said they created a group to ensure that questions and responses are shared with everyone who attended the RFP walk‑through.

A member of the public, Dean Hammonson, asked whether the assessment covers all county buildings. The moderator read the question and the staff member replied that the assessment includes the campus, the current building where the meeting was held and the Human Services Building, and that “Simon's is not part of the campus.”

Committee members and staff said the deadline shift aims to give vendors adequate time to prepare proposals for a project several speakers described as large in scope. The staff member said no price proposals had been submitted as of the meeting and reiterated the key dates for the procurement: Jan. 5 for price proposals and a Jan. 19 shortlist determination. The committee scheduled a follow‑up meeting to review proposals.

Votes at a glance

• Motion to approve the meeting agenda: Motion by McKees, second by Manning; outcome: approved (voice vote).
• Motion to adjourn to the next meeting on Jan. 10 at 5:00 p.m.: Motion by Manning, second by Fleming; outcome: approved (voice vote).

What happens next

The committee will meet on Wednesday, Jan. 10 at 5:00 p.m. in the County Boardroom to begin reviewing proposals after the Jan. 5 submission deadline. Staff said they would ask counsel whether a closed session will be needed for proposal review.