Giles County board approves budget amendments, accepts grants and narrows athletic trainer contract
July 14, 2023 | Giles County, School Districts, Tennessee
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At a regularly scheduled meeting in the Central Office Boardroom, the Giles County Board of Education approved a set of budget amendments, accepted federally connected and other grant funds, and approved contracting decisions related to athletic trainer services.
Financial management staff told the board they were carrying forward open purchase orders into the new fiscal year, making property-insurance adjustments, and rebudgeting grant funds (including unspent innovative school model funds). The board moved to accept the budget amendments as presented; the motion was seconded and approved by voice vote.
Staff also presented multiple grants that required prompt acceptance: an eDynamics Learning grant that had been funded and required board approval for acceptance, and a Perkins CTE allocation described in the meeting as an "adjusted allocation" that staff asked the board to accept so schools could utilize the funds immediately. The meeting transcript includes two figures when staff discussed Perkins funds (one line references "$8,383,000 plus" and another line later references acceptance "in excess of $83,000"); staff flagged the grant as time-sensitive and asked the board to accept it that evening so funds could be used. The board approved acceptance of the grants by voice vote; the financial office should confirm the exact Perkins allocation amount as shown in the meeting record.
On contracts, the board considered athletic trainer services from Star Physical Therapy. Staff identified a current contract amount of $10,000 and said the vendor indicated it would request an increase for the 2024–25 school year. The board amended the motion to lock the district’s commitment to the 2023–24 year only and to avoid committing to the vendor’s proposed 2024–25 fee until the next fiscal year; that amendment was made, seconded and approved by voice vote.
Board members and staff noted other procurement votes earlier in the meeting, including approval of school nutrition commodity bids and the disposition of surplus CTE and school assets. The board scheduled follow-up discussions and work sessions to review administrative procedures and to confirm budget allocations for the new school year.
The board recorded most approvals by voice vote (transcript logs 'Aye'); the meeting record does not include roll-call tallies for these items.
Financial management staff told the board they were carrying forward open purchase orders into the new fiscal year, making property-insurance adjustments, and rebudgeting grant funds (including unspent innovative school model funds). The board moved to accept the budget amendments as presented; the motion was seconded and approved by voice vote.
Staff also presented multiple grants that required prompt acceptance: an eDynamics Learning grant that had been funded and required board approval for acceptance, and a Perkins CTE allocation described in the meeting as an "adjusted allocation" that staff asked the board to accept so schools could utilize the funds immediately. The meeting transcript includes two figures when staff discussed Perkins funds (one line references "$8,383,000 plus" and another line later references acceptance "in excess of $83,000"); staff flagged the grant as time-sensitive and asked the board to accept it that evening so funds could be used. The board approved acceptance of the grants by voice vote; the financial office should confirm the exact Perkins allocation amount as shown in the meeting record.
On contracts, the board considered athletic trainer services from Star Physical Therapy. Staff identified a current contract amount of $10,000 and said the vendor indicated it would request an increase for the 2024–25 school year. The board amended the motion to lock the district’s commitment to the 2023–24 year only and to avoid committing to the vendor’s proposed 2024–25 fee until the next fiscal year; that amendment was made, seconded and approved by voice vote.
Board members and staff noted other procurement votes earlier in the meeting, including approval of school nutrition commodity bids and the disposition of surplus CTE and school assets. The board scheduled follow-up discussions and work sessions to review administrative procedures and to confirm budget allocations for the new school year.
The board recorded most approvals by voice vote (transcript logs 'Aye'); the meeting record does not include roll-call tallies for these items.
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