Board questions $26,000 facilities voucher and asks to self‑report audit findings

During the accounts payable review, a board member asked about particular line items, including a $26,044.87 voucher to Bellaire Mechanical and a smaller Chromebook‑related charge labeled AKKO LLC for $99.06. The board discussed whether the larger voucher related to specific projects or open purchase orders and asked staff for supporting documents.

A board member said the Bellaire payment covered multiple repairs and maintenance tasks (chillers, RTU work, condensation leaks and other building repairs). "Computer room has a water leak, condensation leak and mini split not working... RTU 29 was not cooling on that unit," the chair summarized from the facilities report. Staff agreed the $26,044.87 covered several charges including work orders for chillers and RTU repair.

One board member raised finance charges and asked whether the district should self‑disclose to the Auditor General. "With the auditor general, are we self disclosing that?" they asked. Later during the accounts payable vote a member proposed adding a self‑report requirement: "My motion would have been that we need self report and that they wanna ensure that that's done." The board added language to address the concern and proceeded with the motion to approve accounts payable vouchers.

Board members also discussed why a Chromebook charge to AKKO LLC appeared labeled as payable over four years and confirmed it was insurance for Chromebooks rather than a painting invoice.

The board voted to approve the accounts payable vouchers after discussion; one member expressed hesitation during roll call but the chair recorded the motion as carried. Staff committed to provide additional documentation on the Bellaire Mechanical invoice and to look into the finance charges question and potential self‑reporting procedures.

What happens next: staff will provide the requested back‑up for the Bellaire Mechanical voucher, clarify finance charge items and the district's disclosure obligations to the Auditor General, and update the board on any steps taken to self‑report.