Fountain Hills board approves FY23 Annual Financial Report and routine items amid invoice questions
October 05, 2023 | Fountain Hills Unified School, School Districts, Arizona
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The Fountain Hills Unified School District Governing Board voted Oct. 4 to approve the district s FY23 Annual Financial Report (AFR) after a detailed presentation and member questions about fund balances, unaudited reports and vendor invoices.
The presenter (speaker 3) told the board the AFR had been prepared under new Auditor General forms and apologized for any lateness. He also warned of statutory consequences if the AFR were not approved: "Approval of that AFR is required statutory. So, if that is not approved tonight, the district would be kind of out of compliance," the presenter said, noting the district must meet statutory deadlines.
Board members then moved through action items. The personnel action report and payroll vouchers passed with unanimous aye votes. Accounts payable were approved after discussion, with one member abstaining. During accounts-payable discussion, a board member (speaker 4) raised concerns about several vendor invoices and asked staff for purchase orders, quotes and verification of deliveries (examples cited in the packet included an invoice from Hawk Eye Electric and a Bel Air service call). The recorder reflected a 3-0-1 vote on accounts payable (three ayes, one abstention); the abstention was recorded as Board Member (speaker 4).
Donations listed in the packet were approved unanimously. After further discussion, the board approved the FY23 AFR (the motion passed unanimously), approved fundraiser requests, authorized a Sister Cities club trip to the Grand Canyon, and approved updated extracurricular fees including a new fall camp; staff said they were prepared to manage staffing and compliance for the new camp.
Public comment at the meeting included a parent who praised district staff and leadership: Kim, a parent and site-council volunteer, said, "I really like what Doctor J is doing, and I want to thank the board, Doctor J, the staff, the teachers for doing everything we do." Board members said staff would follow up on accounting questions, provide transaction-level detail on carry-forward and fund balances, and make packet documents easier to read in future formats.
What comes next: staff will follow up on requested invoice documentation and reconcile unaudited monthly reports with the AFR; the board scheduled future budget discussions and additional study sessions on procurement and policies.
The presenter (speaker 3) told the board the AFR had been prepared under new Auditor General forms and apologized for any lateness. He also warned of statutory consequences if the AFR were not approved: "Approval of that AFR is required statutory. So, if that is not approved tonight, the district would be kind of out of compliance," the presenter said, noting the district must meet statutory deadlines.
Board members then moved through action items. The personnel action report and payroll vouchers passed with unanimous aye votes. Accounts payable were approved after discussion, with one member abstaining. During accounts-payable discussion, a board member (speaker 4) raised concerns about several vendor invoices and asked staff for purchase orders, quotes and verification of deliveries (examples cited in the packet included an invoice from Hawk Eye Electric and a Bel Air service call). The recorder reflected a 3-0-1 vote on accounts payable (three ayes, one abstention); the abstention was recorded as Board Member (speaker 4).
Donations listed in the packet were approved unanimously. After further discussion, the board approved the FY23 AFR (the motion passed unanimously), approved fundraiser requests, authorized a Sister Cities club trip to the Grand Canyon, and approved updated extracurricular fees including a new fall camp; staff said they were prepared to manage staffing and compliance for the new camp.
Public comment at the meeting included a parent who praised district staff and leadership: Kim, a parent and site-council volunteer, said, "I really like what Doctor J is doing, and I want to thank the board, Doctor J, the staff, the teachers for doing everything we do." Board members said staff would follow up on accounting questions, provide transaction-level detail on carry-forward and fund balances, and make packet documents easier to read in future formats.
What comes next: staff will follow up on requested invoice documentation and reconcile unaudited monthly reports with the AFR; the board scheduled future budget discussions and additional study sessions on procurement and policies.
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