Committee reviews new booster/parent-organization policy, calls for legal review and registration form

Unidentified Speaker 1 (policy committee moderator) presented a new draft Policy 1222 on the district’s relationship with booster and parent organizations, noting there is no existing, comprehensive district policy and that the draft includes required annual registration, financial disclosures and guidance on use of district facilities.

Members discussed the policy’s nondiscrimination clause, membership rules, and how recognition distinguishes an officially recognized booster from unaffiliated groups. Unidentified Speaker 1 emphasized that recognized organizations must receive "official Board of Education approval" and follow the district’s procedures. The committee debated whether the district may prevent external parties from using the district name or logo; legal guidance was cited that the district cannot universally block use by third parties, but recognition allows the district to control branding when groups present themselves as school‑endorsed.

Fundraising rules were a central topic. Committee members agreed booster groups must submit fundraising plans and a registration form listing officers, contact information, proof of federal tax ID, an annual budget and an explanation of planned activities; Unidentified Speaker 1 read the list of required documents. The draft cross‑references Policy 1800 on contributions and Policy 5251 (student fundraising) for procedures and noted that booster organizations must maintain annual financial records and appropriate liability insurance. The committee also agreed that district employees may not use district email or resources to promote fundraisers "where alcohol is available," citing a prior incident where district email was used to promote a bar‑related fundraiser.

Members asked staff to produce a registration template and to route the policy to legal for review; staff said they would return the revised draft for a first read at the next board meeting pending legal comments. The committee also discussed operational details (timing of registration by July or summer to align with club elections) and who will administer the registration process (assistant superintendent or designee).