Board approves final progress payment for crack seal project pending grant amendment

The board voted to approve a contractor progress payment tied to the Rimway crack‑seal and surface coat project and discussed a pending grant amendment to reconcile costs that exceeded two existing grants.

Presenter said the project exceeded available grant funding on AIP 29 and AIP 30 and that an amendment request was under review by the FAA contact (Joe Lyman). The outstanding balance to the contractor was reported around $86,008.84 (presenter), and the motion before the board approved progress estimate #2 final pay in the amount of $86,884.39; presenter noted the contractor agreed to return in spring to address punch‑list items under a one‑year warranty.

The board’s action authorizes payment with the understanding that staff will attempt to process reimbursement through the pending grant amendment and coordinate rapid payment to the contractor if the amendment is approved before the next meeting.

The board did not vote on or approve grant amendments at the meeting; staff said they were optimistic the amendment might be available for the December meeting and asked the board to allow staff to proceed with payment processing if the amendment arrives.