Winter Springs parks advisory meeting called, adjourned after staff says quorum absent

Chairperson Jason Byrne called the Winter Springs Parks and Recreation Advisory Committee to order but put on the record that the panel did not have a quorum, and the meeting was adjourned after brief discussion about rescheduling.

The committee convened with at least three members present, short of the four-member physical quorum staff said is normally required to conduct official business. "Putting on the record what we were just discussing, we we do not have quorum," Chairperson Jason Byrne said. City staff told the group a vote could not be held and offered rescheduling options.

Why it matters: Without a quorum the committee cannot take formal action on permits, budgets, or policy recommendations, delaying any items on the agenda until membership is sufficient or a special meeting is arranged.

City staff said the next scheduled meeting is set for Feb. 4, 2026, and listed tentative 2026 dates as Feb. 4, May 6, Aug. 5 and Nov. 4. Staff also noted a limited window for a December reschedule (the third week of December) and said January openings could also be considered. Several members said they could be unavailable on Feb. 4 and asked staff to poll member availability by email.

A committee member asked that any materials that would have been presented be emailed to the board so members could review them. "The idea behind that agenda item this evening was more to be a demonstration of a map tool that we're planning on launching on the city website," a city staff member said, describing the parks map preview that would have been shown. Staff offered to send the map-tool information and any accompanying documents to members.

No motions, votes, or formal actions were taken. With no pressing staff decision requiring immediate approval, Chairperson Byrne adjourned the meeting.

Next steps: Staff will poll members by email about alternate dates, distribute the parks map materials to the advisory committee, and bring the demonstration back when a meeting can be held with quorum or at a special meeting if members request one.