City staff report P‑card reductions and pilot to monitor purchases

The Special Committee on Duval DOGE heard an update May 20 on city procurement cards (P‑cards), including a pilot review of recent transactions and a possible purchase of a third‑party monitoring service.

Auditor and administration figures: Kelly O'Leary, Deputy Chief Administrative Officer in the mayor's office, told the committee the city had 113 P‑cards in April 2025 and reduced that number to 105 after asking department directors to reassess need. "We were able to reduce that by an additional 8 cards. So we're down to 105. So that was about a 7% reduction," O'Leary said.

Why it matters: O'Leary described a no‑cost pilot with a firm called Card Integrity that analyzed roughly $140,000 in P‑card transactions (about 469 transactions across roughly 112 cards) recorded between February and March. The firm’s software can monitor 100% of monthly transactions and generate detailed, single‑purchase reports; O'Leary said the vendor can return reports within 10 days of a request.

Details of the pilot and next steps: O'Leary said the vendor applied existing city policies to the transactions and flagged potential misuse, purchase alerts and other anomalies. The committee discussed whether to adopt the vendor's service; O'Leary said the annual cost would be "about a thousand dollars per month" if the city chooses to subscribe and noted the city plans to move from Wells Fargo to JPMorgan for banking, which could enable tiered rebates.

Committee reaction: Councilman Joe Carlucci (District 5) and other members expressed support for pursuing the service to increase transparency and reduce misuse. Carlucci asked whether the data used to decide which cards to eliminate came from the vendor's pilot; O'Leary said the two exercises were separate and the eight eliminated cards were identified in an earlier internal review.

No formal procurement decision was made. Committee members and staff said they would continue reviewing the pilot results and procurement options, including piggyback procurement routes identified by Dustin Freeman, division chief for procurement.

Ending: The committee encouraged continued review of P‑card controls and the pilot data before committing to a vendor. O'Leary and procurement staff said they would return with further recommendations.