Benbrook council approves routine ordinance renumbering, finance reports, interlocal agreements, engineering roster and new dump truck

Benbrook City Council voted unanimously 7-0 Thursday to approve a set of routine administrative, finance and procurement items, including a clerical correction to an ordinance number, acceptance of fiscal reports, two interlocal agreements with Benbrook Water Authority, selection of qualified engineering firms under the Texas Professional Services Procurement Act and purchase of a replacement dump truck.

The council acted on items that city staff described as procedural or budgeted: correcting an ordinance number, accepting the finance and quarterly investment reports for the period ending June 30, authorizing two interlocal agreements with Benbrook Water Authority (utility-bill collection for refuse and stormwater fees, and street-cut repair services), approving a ranked list of engineering firms for future city projects, and awarding a purchase for a new dump truck at a quoted price.

City Secretary Beth Fisher told the council the ordinance-number correction is clerical but important for record keeping and legal references. "Assigning an incorrect ordinance number, even if clerical in nature, can result in confusion during audits, legal references, or codification," Fisher said. The council approved a motion to change the previously recorded Ordinance No. 15-11 to Ordinance No. 15-12 for publication and codification.

Finance Director Rick Overgaard briefed the council on the fiscal-year-to-date numbers through June 30. He reported general-fund revenues of $24,361,533 (91.8% of budget) and expenditures of $18,588,785.70 (71.0% of budget), leaving revenues exceeding expenditures by $5,772,748. Overgaard also reported June year-to-date sales-tax revenue of $3,541,404, a 0.6% decrease compared with the prior year. The council voted to accept both the finance report and the quarterly investment report; Overgaard said the city had $35,445,524 invested as of June 30 and the portfolio’s weighted average maturity was 25 days with a yield of 3.24%.

Public Service Director Bennett Howell summarized two routine interlocal agreements with Benbrook Water Authority: one that places residential refuse and stormwater utility fees on the water bill for collection, and one that continues a long-standing street-cut and asphalt repair arrangement under which the city repairs water-authority cuts at a rate of $8.91 per square foot. "This particular [agreement] allows Benbrook Water Authority to collect refuse and stormwater fees for us and put them on the water bill," Howell said; he noted the $8.91-per-square-foot rate has not changed. Council members asked whether the interlocal terms had changed from the prior year; Howell said there were no changes.

Under procurement, staff presented a ranked list of engineering firms solicited via requests for qualifications, per Texas Government Code §2254.004 (Professional Services Procurement Act). The council approved the recommended roster; staff said the city will negotiate scopes and fees with the top-ranked firm for a given category and, if a mutually agreeable price cannot be reached, negotiate with the next-ranked firm.

On equipment, staff recommended buying a replacement dump truck through the BuyBoard cooperative. The city will fund the purchase from the capital asset replacement fund; the approved purchase price was $144,882.44, with staff noting the vendor had a delivery slot that could produce delivery by December 2025. Councilmember Franklin moved the purchase and Mr. Addison seconded; the motion carried 7-0.

Votes at a glance
- Approval of minutes (regular meeting 07/17/2025): Motion carried 7-0. (Mover: Mr. Addison; Second: Dr. Marshall.)
- Ordinance renumbering (change Ordinance 15-11 → 15-12 for publication and codification): Approved 7-0. (Mover: Councilmember Franklin; Second: Mr. Phillips.)
- Acceptance of finance report (period ending 06/30/2025): Approved 7-0. (Mover: Dr. Marshall; Second: Mr. Tyner.)
- Acceptance of quarterly investment report (period ending 06/30/2025): Approved 7-0. (Mover: Mrs. Mackey; Second: Councilmember Franklin.)
- Interlocal agreement with Benbrook Water Authority for residential refuse and stormwater utility fee billing and payment collection services: Approved 7-0. (Mover: Councilmember Franklin; Second: Mr. Tyner.)
- Interlocal agreement with Benbrook Water Authority for street-cut repair services on asphalt streets ($8.91 per sq. ft.): Approved 7-0. (Mover: Dr. Marshall; Second: Mr. Phillips.)
- Authorization to procure professional engineering services roster (pursuant to Texas Gov. Code §2254.004): Approved 7-0. (Second: Mrs. Mackey.)
- Approval to purchase a new dump truck (Southwest International Trucks) at $144,882.44, funded from the capital asset replacement fund: Approved 7-0. (Mover: Councilmember Franklin; Second: Mr. Addison.)

Background and next steps
City staff described most items as repeating annual or budgeted activities: interlocal renewals with Benbrook Water Authority are performed annually; the engineering roster establishes a qualifications-based vendor list for future projects but does not itself award project contracts; the dump truck purchase was included in the city’s capital improvement plan. For contracts that arise from the engineering roster, staff will return with negotiated scopes and prices for council consideration when applicable.