Board of Public Works and Safety approves multiple contracts, renewals and street projects; adds Keystone bridge inspection notice

The Board of Public Works and Safety on Oct. 1 approved a series of procurement items and contract amendments affecting emergency services, street maintenance, event security and city software systems.

The board approved a request for services with Digitech Computer LLC for EMS billing and a purchase order with Penn Care Inc. for the rechassis of one ambulance in the amount cited on the record as $273,530. The board also approved software and services amendments for Project DOCS (Evolve Software Corp., $93,204), CityWorks (Azteca Systems Inc., $188,409.31) and VMware vSphere (Insight Public Sector Inc., $51,840). Other approvals included a supplemental inspection services amendment for Crossroad Engineers ($78,000), an extension of Sedgwick Claims Management Services Inc. for OSHA recordkeeping and Medicare reporting through 2027, and a purchase of mobile barricades and a modular vehicle barrier system from Advanced Security Technologies LLC ($370,138).

The board approved a contract change order for the city paving program with Howard Company (change order amount recorded as $1,370,633.36) and granted routine street-use approvals for several events; it also granted aerial-waiver requests related to replacement of utility poles for Duke Energy and to locations involving Crown Castle under BPW Resolution No. 04-28-17-01. The board added and accepted a notice about a short closure on Keystone for a bridge-beam inspection, to occur overnight with brief detours.

All motions recorded at the meeting passed by voice vote with the chair calling "Aye" and announcing the motion carried.

Why it matters: The approvals affect emergency response equipment availability, the city pavement program schedule and funding, software systems used by multiple departments, and public-safety preparations for events. Several items include timelines or contingencies that affect how quickly services or equipment return to service.

Details of major approvals (amounts and descriptions taken from the meeting record):
- Digitech Computer LLC — EMS billing services; contract approved (amount not specified on the record during the item beyond the request for services). (Discussion began by Chief Joel Becker.)
- Penn Care Inc. — rechassis of one ambulance; amount cited on the record: $273,530; described as a rechassis/repair to return a busy ambulance to service more quickly than ordering a new vehicle. (Chief Joel Becker provided details.)
- Evolve Software Corporation (Project DOCS) — additional services amendment adding workflow and Laserfiche integration; amount recorded: $93,204. (Mike Halibaugh described the amendment.)
- Crossroad Engineers — supplemental inspection services for Town Road crosswalks; amount recorded: $78,000. (Jared Huff described the schedule extension required for bus and emergency-vehicle accommodations.)
- Sedgwick Claims Management Services Inc. — extension of OSHA recordkeeping/Medicare reporting services through 2027; previously in use since 2021 (Nicole Murphy spoke for HR). Amount not restated in the record.
- Azteca Systems Inc. (CityWorks) — renewal/additional services amendment for enterprise work-management software; amount recorded: $188,409.31. (Kevin Cusimano described departmental use.)
- Insight Public Sector Inc. (VMware vSphere) — renewal; amount recorded: $51,840. (Kevin Cusimano spoke to infrastructure role.)
- Advanced Security Technologies LLC — mobile barricades and modular vehicle barrier system; amount recorded: $370,138; described as procurement of 20 12-foot lanes for events/festivals (Travis Stabak and Street Commissioner Matt Higginbotham).
- Howard Company — change order for the 2025 paving program (CO #1); amount recorded: $1,370,633.36 (Crystal Edmonson noted the 20% addition funded by council appropriation).
- Aerial waivers and rights-of-way items: approvals referenced BPW Resolution No. 04-28-17-01 for Duke Energy pole replacements and Crown Castle locations; motions carried.
- Street-use approvals 3a–3c: routine event approvals (department-approved items; motion carried).

The board also accepted an add-on item: a notice regarding a planned short closure on Keystone for a bridge-beam inspection; the closure will be staged overnight with detours and advance signage.

Ending: All items on the Oct. 1 agenda were acted on and the board adjourned; no further business was recorded.