LaSalle County staff proposes standardized deposit and two-signature checks for voucher payments

Jim Spellich, a county staff member, told the LaSalle County board he wants to standardize how voucher checks are handled so they match existing deposit procedures for other county receipts. “What I'd like to do is just have Melissa bring us the checks so we can deposit them because we deposit all the other checks,” Spellich said.

Spellich said the change is procedural and intended to improve bookkeeping and transparency. He told the board the county’s auditor, Stephanie, is a signer on the account and that the proposed process would use two printed signatures on checks instead of hand-signed checks. “So what I'd like to do just to make things simple and, you know, everything kind of flow the same way everything else does…there won't be any hand drawn or hand signatures anymore. It'll just be a printed name on the check. It'll be 2 of us,” he said.

Board members asked no substantive policy questions during the update, and no formal action was recorded on the item. The change was presented as an operational step for staff to implement when voucher checks are received and processed.

The presentation clarified that the proposed change concerns internal bookkeeping only — deposits will be made to the county’s account (CIC as referenced by staff) and the voucher/check audit process will continue. The board did not vote on the procedural update during open session; the item was presented for information and to allow staff to align voucher handling with other county deposit procedures.

The board moved on to other agenda items after the briefing.