Votes at a glance: Elgin City Council meeting, June 25, 2025

The Elgin City Council took the following formal actions during its June 25, 2025 meetings. Texts below summarize the motion, mover/second where recorded, and the roll-call outcome as shown in the meeting record.

1) Approval of minutes (June 11, 2025)
- Motion: Approve minutes of the previous meeting (June 11, 2025).
- Outcome: Approved by roll call (initial session 7-0; regular meeting approval 8-0).

2) Property insurance program renewal
- Motion: Accept proposal from Alliant Property Insurance Program for property, inland marine and cyber insurance for policy period 07/01/2025 through 06/30/2026.
- Outcome: Approved by roll call 8-0 (regular meeting).

3) 2025 CDBG annual action plan (Item C)
- Motion: Approve the 2025 CDBG annual action plan and recommended awards (specific award figures in agenda memo).
- Outcome: Approved by roll call 7-0.

4) MetroWest Council of Governments membership renewal
- Motion: Renew Elgin's membership in MetroWest Council of Governments and continue annual contribution.
- Outcome: Approved by roll call 7-0 (motion recorded earlier in meeting).

5) Country Knoll South 2025 resurfacing (MFT resolution)
- Motion: Adopt a resolution identifying allocation of motor fuel tax (MFT) funds for Country Knoll South 2025 resurfacing project (Illinois Highway Code resolution).
- Outcome: Approved by roll call 8-0.

6) Bid awards (regular meeting)
- Highland Woods 2025 resurfacing (Bid No. 25-022): Awarded to Schroeder Asphalt Services, amount reported as $3,096,098. Outcome: Approved by roll call 8-0.
- Riverside Water Treatment Plant, Well No. 5 improvements (Bid No. 25-035): Awarded to Connolly Electric Company, amount reported as $3,933,000. Outcome: Approved by roll call 8-0.
- Country Knoll South 2025 resurfacing (Bid No. 25-037): Awarded to Schroeder Asphalt Services, amount reported as $2,691,538. Outcome: Approved by roll call 8-0.

7) Purchase-of-service agreement with Elgin Area Convention and Visitors Bureau (CVB)
- Motion: Authorize execution of a purchase-of-service agreement with the Elgin Area CVB for marketing and tourism-related services.
- Outcome: Approved (seven in favor, one abstention by Council member Zafaro/Zalvaro during regular meeting; recorded as 7-0 with 1 abstention on the roll call).

8) Consent agenda and miscellaneous business
- Motion: Approve the consent agenda, including disbursement report and boards/commission minutes as listed in the agenda.
- Outcome: Approved by roll call 8-0.

9) Council rules voting-order motion (procedural)
- Motion: Alternate the order of council roll-call voting for each meeting (moved by Council member Powell).
- Outcome: Motion failed on roll call (four in favor, three opposed, one abstention).

Ending: Several items approved were routine municipal business (contracts, resurfacing projects, grant allocations). Council directed staff to return follow-up information on CDBG award timelines and to draft options on executive-session handling and conference-travel guidelines.