Macbase reports $89,085 surplus to be returned to member towns; Motorola radio install set for July 1

The Macbase Board of Governors reviewed the May expense report and accepted staffupdates that a $99,115 end-of-year surplus was reduced by a $10,030 encumbrance for 2024 projects, leaving $89,085 available for redistribution to member towns.

Under the percentage-based allocation discussed at the meeting, staff calculated the return amounts as $63,554.43 to the town of Milford, $10,180.71 to the town of Mount Vernon and $15,349.86 to the town of Wilton. Staff said those amounts will be moved into the surplus line and returned as checks after each member town confirms acceptance; governors were asked to carry the figures to their select boards for formal approval before the next meeting.

Staff also reported progress on 2024 projects: Motorola radio hardware has been purchased and installation of new Motorola radios was scheduled for Tuesday, July 1, with an installation fee to follow once the vendor completes on-site work. Staff said the budget expense for the 2024 items was recorded against last year's surplus and that some large, one-time charges such as an IMC CAD software fee and Town Hall rent appear fully expended on the expense report.

Separately, staff described development of a new Macbase web page to host official minutes, a calendar and meeting materials; the page is built but not yet published. Staff described a plan to keep a rolling 3-to-5 years of minutes on the public site while preserving the official archive electronically.

Board members asked staff to move the surplus amounts into the surplus line, bring the distribution figures to member select boards, and issue checks once towns confirm. No formal vote was recorded on the surplus distribution during the meeting; staff said they would process the returns after receiving each town's written confirmation.